Smile Education are currently recruiting for a school cover manager/PA to start work immediately for a school in Central Coventry.
Working hours will be 08.00-16.00 Monday – Friday.
Duties will include but not limited to:
Planning, co-ordination and arranging daily cover for all absent staff toensure necessary cover arrangements are in place.
- Responsible for dealing with daily phone calls from staff notifying sickness absence
- Liaison with relevant HR and Heads of Faculty/SLT to arrange short term cover
- Liaison with supply agencies to arrange bookings and achieve best value
Produce daily cover list to SLT - Meet and induct all supply staff, process timesheets and agency invoices
- Record costings of long- and short-term supply staff
- Maintain school diary by updating staff absences and maintain supply diary
- Responsible for updating all staff absences and room changes on SIMS
- Prepare registration cover list of available staff
- Support with cover of lunchtime and break time duties.
- Support recruitment of Cover Supervisors, building and supporting Cover Supervisor team
- Make sound judgements about actions to be dealt with urgently and delegate tasks to other members of the administrative team as necessary.
- Accurately and confidentially keep records and minutes of meetings and events attended by the Headteacher and Senior Leadership team, as well as all to be responsible for all the Headteacher’s administrative filing including teacher appraisals, minutes to all meetings etc.
- To be responsible for new staff induction packs and support induction programmes.
- To lead and maintain up-to-date records and information on the Single Central Record in accordance with safeguarding policy and procedures. Maintain records and any relevant information from regular agency workers, contractors, volunteers, trainees, and any other regular visitors to the school. Manage school records and be responsible for producing and submitting the School Workforce Census annual report.
- Provide training and support in relation to Cover supervision
To be successful in your application, you should have experience in one or more of the following:
- An experienced PA
- Prior experience in using SIMS or CMIS/BROMCOM/ARBOR is desirable.
- Available to join the team from October.
- Experience in HR is desirable
What to expect from applicants?
We would like applicants to have prior experience working within a school. Have HR experience and ideally have experience in using SIMS/CMIS/BROMCOM/ or ARBOR.
Why work with Smile Education?
Smile Education are an agency with a difference. We are education specialists, with a proven record of assisting both experienced Teachers and Leaders, in addition to those starting their career. We are able to provide training and CPD opportunities and are proud to work with some of the largest academies trusts within your local area. We’re passionate about finding the perfect role for you!
We are committed to safeguarding children. Each applicant will be expected to undertake compliance checks including Prohibited list, Barred list, DBS and Qualifications.
We are committed to safeguarding children. Each applicant will be expected to undertake compliance checks including Prohibited list, Barred list, DBS and Qualifications.
